🎭 Studio Scheduler

📦 Unscheduled Click "Schedule →" to assign a time

No unscheduled classes.

Add a class

Class name

Class ID

Day

Start time

Duration

Room

Teacher

Students

Select students

No dancers yet — add them on the Dancers tab.

⚙️ Scheduling constraints (optional)

Must be on day(s)

Select days

Must be in room

Earliest start

Latest start

x Lock position

💡 Click any row to edit · Unschedule parks a class without deleting it.

No classes yet. Add one above or import your roster.

Time increment

From

To

Filter by person

Person type

Drag classes to reschedule · click 🔓/🔒 to toggle lock · red outline = conflict

🔑 Anthropic API Key

Your API key is stored only in your browser (localStorage) on this PC — never sent anywhere except directly to Anthropic's API when you click Optimize. Get a free key at console.anthropic.com → API Keys.

✨ AI Schedule Optimizer

Claude analyzes your full schedule — classes, teachers, students, rooms, and constraints — and returns specific optimization recommendations.

Optimization priorities:

Minimize teacher gaps and back-to-back dead time Eliminate student scheduling conflicts Maximize room utilization Respect all class constraints Group each teacher's classes into consecutive blocks

No API key? Build a copy-paste prompt instead

Current snapshot

Add classes to see a snapshot.

Teachers

Teachers, specialties, and availability are managed in Admin — add someone, edit their details, or update their availability there, and it shows up here automatically for scheduling.

Add dancer

These fields sync with the shared dancer roster in Admin.

Full name

Date of birth

Ballet level

Tech level

Acro level

Tap level

Parent name

Parent email

Notes

💡 Click any row to edit a dancer · Set Age calc date in top bar then click Recalc ages.

Studio rooms

Rooms are managed in Admin — add, rename, or deactivate a room there, and it shows up here automatically for scheduling.

📥 Import Dancer Roster (.xlsx)

Upload your Excel roster — reads dancer names, ages, and class enrollments (marked with x) automatically.

Your file format: Header on row 5 · Name col B · Birthdate col C · Age col D · Classes start col M (Production onward) · Row 2 = duration (minutes) · Row 3 = teacher code · Enrollment = x · Rows starting zz = withdrawn

📊

Click to upload your .xlsx roster

or drag and drop here

Or import from CSV

Columns: name, day, start, duration, room, teacher, students (students separated by semicolons)